Business letter format and examples, class 12 letter writing
According to the syllabus of class 12, 4 types of papers are included in it.
3.Official letters
Format-
Sender's Address.................................................................................................................................................................................................................
Date : ...............................
Letter No .......................................................
Name and complete Address
Of the Recipient...........................................
.......................................................................................................................................................
Subject ..........................................................
Salutation ..,..................................................
Communication ........................................................................................................................................................................................................................................................................................................................................................................................
Ending ............................................................
Closing phrase ............................................
Name of the business Firm .....................
Sender's signature .....................................
Name of the sender ....................................
Designation of the sender........................
Enclosure(s) (if any) : 1.
2.
3.
Postscript (if any) : .............................................................................................................................................................................................................................................................................................................
👇Examples of this are given below-
Parts of business letter-
1. Sender's address- Letter The business establishment sending the letter writes its full address including phone number, mobile number, email address etc. The sender's address can be written on either the right or the left side. At present it is more prevalent to write it on the left side It does not include the name of the sender.
2. Date- The date of the day on which the letter is written is written here.The date may also be written after the recipient's address.
3. Letter number- The letter-writing business establishment puts a number on each letter so that it can be quickly traced when needed.
4. Subject- The indication in respect of which the letter is being written was given.Subject should always be concise and precise. The subject can be written even after the salutation.
5. Salutation- (i) If a letter is being written to an officer of a business establishment and that officer is a male, then write 'Dear Sir'.
(ii) If the letter is written directly in the name of the business establishment, then write 'Dear Sirs'. Gentleman can also be written.
6. Communication- This is the central part of the letter.You have to make two or three paragraphs of roughly equal words.Your language should be sweet and clear
7. Ending- End the letter with a short sentence that shows your close relationship and it is good if you write 'Thanking you' at the end.
8. Closing phrase- In this, most of use 'Yours Faithfully' .Using Your Sincerely Etc.
Following attention is rhe in opening and closing-
Dear Sir/Madam - Yours faithfully
Dear Ms. Sonu - Yours sincerely
9. Name of the business- Write the name of the business establishment by putting 'for'.
10. Signature- letter writer signs.
11. Name of the sender- Enter the sender's name. like -
-PK Gupta
-Mahesh Sharma
12. Designation of the sender- The sender of the letter writes his post as follows -
- (Sales Manager)
-(proprietor)
-(partner)
-(Managing director)
13. Enclosure (s) - Whatever documents were attached to the letter would have been written here.
14. Postscript- If any important point is missed while writing the letter, then write them in it.Its use should be avoided. like -
-please,send our dishonored cheque No. 12345 dated 11.01.2022 for Rs. Two lac your earliest.
Sample Business Letter-
1. You have your own publication . You want to know recent prices of the other publications for Comparison. Write a letter to a publisher asking recent prices for latest publications.
Ans.
M/s shahitya prakashan
Hospital Road
Agra
14 Feb. 20XX
Messrs Sanjiv prakashan Ltd.
SMS highway
Jaipur
Sub. : Asking to rececet prices for latest publications.
Dear Sir
Please send us your latest price for recent publication at a very early date and oblige.
Yours faithfully
For xyz prakashan
Lalit jain
Manager
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